From offices to banks everywhere, people use face IDs or biometrics these days as a form of identification or security. It is becoming more widespread because of better accuracy and safety.
With that being said, many documents require a signature still to this day. But rather than going in person to sign it, most offices and other corporations prefer signing it via Microsoft word. So a common question arises: how to do so?
Well, today, we are going to show you the different ways to draw signature in word. Although it sounds kind of complicated, we will make the whole task as easy as falling off a log through step-by-step guides. So, ready to dive in?
How to Insert Signature in Word: 5 Easiest Steps
We all know that a signature is a unique way of writing one’s name. So what is an electronic signature, you may ask? The answer is simple: it is the same thing but done through an electronic device like a laptop or tablet.
As mentioned above, many documents nowadays require electronic signatures in word. But sadly, Microsoft word does not have any feature that allows you to put in your signature directly. So today, we will teach you how to do so.
In order to insert your signature into word, follow the steps mentioned below:
To start off, take a piece of paper and give your signature on it. Make sure it’s exactly the same as it is in all of your official documents. Once you have done it, it uses a scanner to scan it and save it on your computer.
Do not worry if you don’t have one. Simply take a clear picture with your mobile phone and upload it to your computer via whatever means you prefer. Just make sure there isn’t any shadow on the signature when you take the picture.
Now, open Microsoft Word and load the document you want to be signed. To proceed, click on the “insert” button. You can find the insert button at the top left section of the menu bar.
Once you have clicked on the insert button, a bunch of new options will appear on your screen. From there, click on “pictures.”
Right after clicking the picture, a dialogue box will open up in front of you. Carefully locate the scanned signature from step 1, select it and click enter.
Your signature should appear on the word file by now. If it is too big, click on the edge of the image to resize it or use the height and width option from the format to set it according to your need. Make sure to use the crop tool to crop out the excess white parts. You can find the crop tool by right-clicking on the image.
And easy as that you have successfully inserted your signature into the word document.
How to Save Signature in Word: 7 Basic Steps
Now that you have inserted your signature once, you will be glad to know you don’t have to go through the entire process all over again next time you do it.
Here is how to save your signature in word
The feature we are going to use for this is the “Quick Parts feature.” To start off, below the image of your signature, put in all other additional information like your email, mobile number, and job title. Remember, these are entirely optional; you don’t have to if you don’t want to.
Now left, click your mouse and select the image and all the information you have written. Do not select any additional or unnecessary texts.
Now, to proceed, from the above menu, click on “insert.” Then at the top right on the menu bar, you will see an icon that looks like a document. It is called “Quick Parts,” click on it.
Once you have clicked the “Quick Parts” button, a few options will appear on your screen. Among all the options, select “Save Selection to Quick Part Gallery.” It will open a new window for you.
Once the new tab opens, you have to do some work. Fill up the form correctly. In the “Name” section, put in the name you used on your signature.
Then for the “Gallery” box, it will automatically have “Auto Text” selected. Keep it that way. Make sure to choose auto texts if any other option is selected.
Once done. Click on “Ok,” it will end up saving this as your signature.
Now, to use this saved signature, First click on “Insert” again, then, same as before, click on the “Quick Part” option and proceed on clicking “Auto Texts.”
And here we go; right after pressing “Auto texts,” your signature should appear from the lists. Microsoft word’s cloud will autosave it. So do not worry about it getting deleted once you close your word file.
Moreover, you can click on it and adjust it to your liking. How hard was that?
How to Draw Signature in Word: 4 Simple Steps to Follow
Just in case, for some reason, if you don’t want to insert your signature by taking a picture, we got you covered. In this process, we will teach you how to draw your signature in word.
As we mentioned above, Microsoft Word does not have any direct feature that allows us to draw in our document. So in order to achieve our goal of drawing the signature. We will be using a paint tool.
In order to do so, follow these steps carefully.
So open the built-in paint tool your computer has. If you don’t know how to, then press the “windows” key from your keyboard and type in paint. A software should appear open in.
Remember, you don’t have to use the Paint tool; you can use whichever tool you choose for drawing.
Once you have opened “Paint” or whichever tool you chose, open a new document. Then select the pen tool, and with the use of your mouse, touchpad, or graphics pen, whichever is accessible to you, draw your signature.
If you are on paint, then no need to find a drawing canvas. Just select the preferred size of the pen, which you can find on the upper left toolbar, and draw your signature. Remember, we recommend using the pen tool; using anything else like the brush may result in an illegible signature.
Moreover, the simplicity of this step is that you can do it using any software and any hardware. You can either use a digital graphics tablet pen for the best accuracy or your usual mouse. Do not worry, touchpad users; you can also use the touchpad to give your signature.
If you are using a touchpad, just make sure to go to your computer settings and increase touchpad sensitivity. This will help in a smoother signature experience.
Once you have given your perfect signature, be sure to save it in an easy-to-find location on your computer.
Then load up the word file you need signed and proceed with the same steps as before. In case you forgot, here is a short reminder.
You have to go to insert and then picture; following that, a tab will open there, locate your signature and load it. Here you go, all done, now all you have to do is crop it out and add the additional information needed.
Moreover, if you will, you can use the “Quick Part” option we showed before to save your signature on Microsoft Word’s cloud. It will be helpful as it makes it easier for you to load it later on.
So here you go, this is how you can draw a signature in word. Now you don’t have to take long-hour drives to the office anymore just to get something signed.
How to Add a Signature Line in Word: 3 Steps
So far in this guide, we have taught you a step-by-step process of drawing/inserting signature in word. But now, a question may arise, what if I am the one making the document. How do I create a signature line in word?
Do not worry; We got you covered. Here is a step-by-step tutorial on how to create a signature line in word.
First of all, open your word file. Now move your cursor to the top left of the toolbar. There you will see a section called “insert” press on it. Once pressed, a lot of other options will show up in front of you.
Then, to proceed, look at the top left; among all other options, there will be an option called “Signature Line” right above date and time. Once you find it, press on it.
After you have pressed on it, a dialogue box will open with some queries like signer title name, etc. Fill those up as per your requirement. Once done, press ok.
And we have entered a signature line in our word, simple as that.
Drawing Digital Signature in Microsoft Word: Things You Mightn’t Know!
Do not confuse yourself with digital and electronic signature. An electronic signature is what we have taught you to do so far. A digital signature, on the flip side, is a whole different story.
Indeed, digital signatures are special signatures with authentication codes unique to everyone. They have cryptography that assures the safety and genuineness of the document embedded in them.
These digital signatures are legally verified and considered as proper identification. There is no way to add it in Microsoft Word without external software. Sadly, there isn’t a feature for it. To enter a digital signature, you need a special document from the sender and receiver.
Digital signatures are mainly used in most industries now. They use it to make your office ID. So we recommend looking into it and getting yourself a digital signature made.
How Do I Create a Digital Signature: 4 Basic Steps
If us talking about digital signature piqued your interest, and now you want one made. We would love to help you get that done.
In order to make a digital signature, remember you need third-party software because Microsoft Word does not have the feature to create a digital signature. Over time several software and plugins have been made to create digital signatures, but the one we are going to use today is called “DocuSign.”
You can google “DocuSign” in your local search engine, and it should appear on top of the search list. The reason we are using this software is that it is one of the few that is completely compatible with Microsoft Office apps.
So here are the steps to create a digital signature:
Load up the DocuSign website. To start, you have to make an account there. Fill in all your required information and create an account. Do not worry; it is verified, and your information will be safe.
Moving on, it will ask you to open the document and provide an email request URL. Email request is something you will always receive when you are required to sign a document digitally.
Once everything loads up on the website, it will ask you to agree to its “Terms and Conditions.” Please read them carefully and agree to it. Click on the checkbox to agree and proceed by clicking ok.
Following that, the site will guide you through a lot of steps and processes. Follow them carefully and thoroughly, do not make any mistakes. Once finished with all the steps. It will automatically generate a digital signature.
Now that our task of creating a digital signature is complete, you can either use it directly or load it up on your Microsoft word file with the same steps we showed earlier. And it should be good to go.
Frequently Asked Questions (F.A.Q’s):
1. How Do I Add Signature in Word for Free?
Well, if you are worried about expenses, we have good news for you. It is totally free to add a signature in word. Just sign a piece of paper and then scan or take a picture of it and upload it to your word file.
2. How Do I Write My Signature on a Microsoft Word?
Sadly there is no way to do so. Microsoft Word does not have any built-in draw tool, unlike its near competitors. So the only way to do so is to insert images or draw them using other tools.
3. How can I Draw my Signature using a Touch Screen in Word?
Well, if it’s your laptop or computer that has a built-in touch screen or you have an externally attached one, you can use a paint tool to draw your signature. Afterward, upload it in word as there isn’t a direct way of drawing it in Microsoft Word.
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This is the end of our article. We hope this article was helpful for you to understand the ways to draw signature in word. We absolutely loved researching and making this guide for you.
Make sure to follow the steps accurately and give your signature properly when signing it. We don’t want you sending a wrong signature with an official document.